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Executive PA to the CMO and Executive team

Are you strong in administrative work, have an eye for detail and want to make a real difference in a fast growing environment? We are looking for an (remote) executive personal assistant to join the team and support admin/logistics tasks within the organization.

Job

Our client is a fast growing bio-tech company located in Leiden. They develop therapies for a variety of diseases and are currently growing at a fast rate as different products enter clinical trials. Within the management team you will bring structure to the agenda of the CMO, coordinate with the other assistants and organize/ plan different events.

Responsibilities



  • Manage complicated executive calendars to plan meetings, conference calls, and special events, as well as last minute meeting requests, calendar changes and international travel


  • Attend meetings and take detailed notes as necessary, as well as follow-up to ensure that appropriate and timely actions are made.


  • Responsible for organizing events (both on site and online), including location, transportation, catering, entertainment, promotional materials and other details


  • Responsible for minimizing the executive's time reading by reading, researching and writing correspondence drafts / documents.


  • Coordinate administrative activities with other assistants


  • Prepare agendas, presentation materials, and notes for meetings.


  • Communicate with internal and external stakeholders.


Requirements



  • A MBO degree with 8+ years of experience or a HLO degree with 5+ years of experience in a similar environment


  • Experience in calendar management in different time zones is considered a plus


  • Strong communication, interpersonal and team working skills


  • Knowledge of PowerPoint for the preparation of presentations and online virtual platforms such as MS Teams and Zoom.


  • Strong sense of organizational skills as well as the ability to appropriately manage confidential information


  • Fluency in English is a must, Dutch is considered a plus


  • Fully remote work is possible



Benefits



  • Contract: 1 year through Oxford Global Resources, realistic long term perspective


  • Salary: €4200,- till €7000,- gross monthly based on level of experience


  • Hours full-time preferred 32h discussable


  • Startdate: as soon as possible


  • Location: Leiden or remote


  • Vacancy number: 18527

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Company profile

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Location Leiden, South Holland
Executive PA to the CMO and Executive team

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