Executive Personal Assistant

Job

CLS Services is a leading professional recruitment agency specialised in chemistry & life sciences.
For our client Unilever Nederland B.V. we are searching for an Executive Personal Assistant.

Keywords

• Personal Assistant
• International
• Highly organised
• Discrete
• IT skills

The Ice Cream business has a global footprint and will require an Executive Assistant who interacts regularly with a very international network both internally and externally.
In return, you will have the opportunity to join a great team, where they are committed to driving joy in the day-to-day as well as supporting all employees’ developments in line with their own personal ambition.

Responsibilities:

• Effective Diary Management: help the Ice Cream President become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the President’s schedule goes smoothly, as well as pivoting and changing where needed;
• Event Management: Arrange conferences, workshops, and special events for the Ice Cream Executive Team including venues, travel, entertainment etc.;
• Support the IC President in preparation and follow-up of their team meetings;
• Effective communication with external contacts at a senior level and organisations that involve the IC President’s participation;
• Coordinate all aspects of meetings held on relevant sites (e.g. booking of rooms, catering);
• Prepare presentations as required;
• At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments;
• Ensure all approvals completed within time frames for expenses on all relevant systems;
• Working knowledge of all Unilever's policies and procedures;
• Paying invoices for relevant suppliers;
• Raise purchase orders as requested by IC President through Coupa and process relevant invoices;
• Ad-hoc jobs for LT and assist other members of the department when the need arises;
• Organise IC President’s domestic and international travel, accommodation and hire cars.

Profile

Required experience:

• This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organisation;
• Critically, you must be well organised, able to prioritise tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organisation;
• Initiative to think proactively how to support the IC President and the leadership team to be as efficient as possible in using their time;
• Be flexible, agile, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential;
• Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world;
• You must be trustworthy, sensitive, and discrete when exposed to confidential information;
• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs;
• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilise key company software and systems.

Benefits

Work from the office expectation is as much as possible, this can be up to 3-4 days. This will be the same when the Ice Cream organisation moves office locations to Amsterdam (intended location) as well.

Company profile

The mission of Unilever is to add vitality to life. They meet everyday needs for nutrition, hygiene, and personal care with brands that help people feel good, look good and get more out of life.
With 400 brands spanning 14 categories of home, personal care and foods products, no other company touches so many people’s lives in so many different ways.
Their brand portfolio has made them leaders in every field in which they work. It ranges from much-loved world favourites including Lipton, Knorr, Dove and Omo, to trusted local brands such as Blue Band and Suave.
They are constantly enhancing their brands to deliver more intense, rewarding product experiences. They invest €1 billion every year in cutting edge research and development, and have five laboratories around the world that explore new thinking and techniques to help develop their products.
Today Unilever employs 223.000 people in 100 countries world-wide, and supports the jobs of many thousands of distributors, contractors and suppliers.