Executive Secretary

Job

CLS Services is a leading professional recruitment agency specialised in chemistry & life sciences.
For our client Unilever Ice-cream we are searching for an Executive Secretary.

Keywords

• Executive Secretary
• Dutch Works Councils Act (WOR)
• Collective labor agreements (CAO)
• Fluent in Dutch and English
• Creative and adaptable

The Ice Cream division at Unilever is preparing to stand on tis own, aiming to become independent. During this interim phase, the Central Works Council (COR) of Unilever continues to represent employees across various office locations. To ensure effective employee representation throughout this transition, it is essential to maintain strong co-ordination between the Ice Cream division and the COR.

The Executive Secretary supports and advises the Central Works Council (COR) with the aim of ensuring a professional and efficiently functioning employee participation structure. You will take all necessary initiatives to ensure that all COR projects are carried out optimally – on time and with high quality.

Key responsibilities:

Secretariat:

• Manage the secretariat of the COR, including meetings with management, committee meetings, and project group meetings, in accordance with agreed work plans and timelines;
• Co-ordinate the agenda with the COR Executive Committee and monitor the progress and follow-up fo action items;
• Take minutes of meetings, prepare reports, and manage the archives of the COR and its committees.

Organisational:

• Organise training and development for COR members and ensures proper onboarding of new members (including hand over of ongoing matters);
• Organise COR meetings, consultation meetings, and committee meetings; arrange facilities, tools, and invitations;
• Organise and co-ordinate elections and act as secretary to the election committee;
• Prepare the annual budget and planning calendar in consultation with the COR and management and monitor the agreed annual COR budget.

Advisory

• Prepare and draft COR advice, consent matters, and initiatives;
• Work closely with the management’s advisor and other relevant stake holders to support employee participation processes, both in terms of content and process;
• Keep up to date with the latest developments in employee participation and translate these into concrete actions to continuously improve participation within the Ice Cream division of Unilever. Provide advice on regulations, the application of the Dutch Works Council Act (WOR), and other relevant legislation;
• Develop and implement the COR’s public relations policy including:
• Keeping the COR’s MS Teams environment up to date by writing and posting relevant content;
• Writing and co-ordinating the COR’s periodic digital updates in close collaboration with the Communications department;
• Writing and co-ordinating the COR’s annual report.

Profile

The ideal candidate has a B.Sc. in Law, Human Resources, or Business Administration with at least 5 years of relevant experience as an (Executive) Secretary within dynamic, international (matrix) organisations. You have solid knowledge of the Dutch Works Councils Act (WOR), collective labour agreements (CAO) and you are fluent in both Dutch and English.
We are looking for a creative solution-oriented advisor with a strong passion for both employees and the organisation. You are proactive and capable of engaging with a wide range of stake holders at all levels of the organisation. As this is a company in transition, we are looking for someone who is adaptable and both customer-oriented and people-focused.

Benefits

Project for at least 6 months

Company profile

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The Magnum Ice Cream Company is all about growth. Growing their business. Growing their customers’ businesses. Growing their people’s careers.​ Growth begins with empowerment. So, they free their people to be innovative, responsible entrepreneurs, driven and equipped to give their consumers more amazing products and unforgettable moments – and having fun doing it.​
With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, they are the world’s largest Ice Cream company leading the industry. They have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.
They are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once they separate from Unilever, which is planned to happen before the end of 2025.

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Contact

Interested? Send us a detailed curriculum vitae, accompanied by an application letter indicating your motivation. Please use our online application form. (See URL) (Vacancy number A2500035)